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Burlington County College
Responsibility Matrix for Funds
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Who does what with the money?

Project Director	Accounting Office
Implements appropriate start-up activities, such as developing Budget Statement	Establishes new budget numbers, assists in preparation of budget projections, spending plan, input final budget and modifications into system
Review and understand BCC policies and regulations regarding Human Resources, accounting, record retention, etc.	Serves as a resource for interpreting policies and procedures
Follow all funding agency policies, procedures, and governmental regulations	Serve as a resource for interpreting policies and procedures
Hire project staff according to Human Resource policies
Reviews monthly budget reports.  Contacts Accounting office about any discrepancies.	Answer budget related questions and make necessary corrections.
Certify employee effort related to project	Assist in application of Cost Allocation plan, verify methodology
File all technical reports on time	Prepare all financial reports and billings, send out invoices to funding sources, deposit all funds
Summarize matching funds and in-kind contributions.  Provide copies to Accounting and Grants Office.	Verify matching funds and in-kind contributions are being tracked.
Initiate all expenditures.  See that they receive proper approvals.	Approve expenditures.
Track all program income.	Verify and approve use of income and report accurately.
Monitor subcontractors program responsibility	Monitor subcontractors fiscal responsibility
Prepare all programmatic reports	Prepare all final fiscal reports and billings
Complete projects on time and on budget
Archive all program records according to funding agency and/or college requirements	Archive all fiscal records according to funding agency and/or college requirements