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Burlington County College
Responsibility Matrix –or—Who does what after the award?

Project Director	Grants Office
May receive notice of the grant award.  If so, forward to Grants Office.	Notify Project Director, Accounting, President and other key partners of grant award.
May receive grant award documents.  If so, forward to grants office.	Obtain presidential signature on grant award documents.  Original is kept in the Grants Office.  Forward copies to accounting, Project Director, VP, Division Head, Dean, and Presidents office.
Meet with Accounting to set-up budget statement.	Assist if necessary.
Communicate regularly with grant agency Program Officer	Provide Technical Assistance on talking with Program Officer.
Ensure grant activities are completed and project objectives are met.	Help interpret grant program intent, goals and objectives
Notify Grants Office of any major changes in personnel/activities/funding	May submit changes to the funding agency (depends on the agency)
Notify Grants Office of any problems with meeting grant objectives	Help problem-solve, address areas of concern, as available
Follow all BCC and funding agency policies and regulations	Serve as resource for interpreting policies, (with Accounting staff)
Inform Grants Office and Accounting of funding agency site visits	Assist with and attend site visit
Prepare and submit all programmatic reports	Provide feedback on program reports, as available
Send copies of all program reports to Supervisor, VP, and Grants Office	Keep copies of all program report in official Grants Office file.
Notify and discuss renewal requests (if multi-year grant) with Grants Office.	Review renewal requests, obtain presidential signature, distribute copies, submit requests to funding agency (depending on agency), keep master copy of request in grants office file.
Prepare no-cost extension request.  Take to Grants Office.	Review no-cost extension request; may submit requests (depending on funding agency).  Keep copies of extension request in Grants Office file.
Keep Grants Office informed about new grants competitions or changes in grant program	Assess viability of additional grant requests; assist with proposal preparation.